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Draft proposed Terms of Reference

 

ASKERN TOWN COUNCIL

Alexander House, High Street, Askern

Doncaster, DN6 0AB

Tel: (01302) 707252

Email: [email protected]

Website: www.askerntowncouncil.gov.uk

TERMS OF REFERENCE

  1. MEMBERSHIP
  • Membership of each Working Group will be decided at the Annual Town Council meeting each year.

2.   CHAIRPERSON AND VICE CHAIR

  • The chairperson of each Working Group will be elected by the committee at its first meeting annually.
  • The vice-chair of each Working Group will be elected by the committee at its first meeting annually.

 

3. CONDUCT OF MEETINGS

  • All formal meetings of each Working Group will be convened in accordance with Askern Town Council’s Standing Orders.
  • Meetings will be minuted by a clerical officer or a member of the committee.
  • The only exception will be the Allotment Committee during their Allotment Inspection Meetings – these will not follow formal Standing Orders.

 

Allotments – situated on Alfred Road, Askern, Doncaster DN6 0PZ.

  • To consider and make decisions on any matters affecting the allotments.
  • To make recommendations on an annual basis (no later than February) to the Town Council of any change to tenancy fees.
  • To approve or comment upon actions taken and reported by the Town Clerk on allotment matters.
  • To carry out the annual Risk Assessment and bring to the attention of the Town Council any identified health and safety risks.
  • To manage all aspects of allocating allotments, including maintaining the waiting list in a strict chronological order, carrying out site visits with prospective tenants in order to identify all plots and boundaries.
  • To identify cases where tenancy agreements, policies or rules are not being observed and follow procedure for non-compliance.

4. FREQUENCY OF MEETINGS

Four times a year, to be reviewed every 3 months.

5. OTHER POLICIES

All committee members will respect and adhere to Askern Town Council’s policies and procedures paying particular attention to its Media Policy.

 

6. WORKING PARTIES

These may be set up for specific time-limited tasks as required. Clear guidelines to be agreed in writing by the working party and the Committee, including:

a) Purpose of working party

b) Time scale for objectives to be achieved

c) Membership

d) Resources needed and point of contact within the Committee for queries between meetings

e) Risk assessment copy to be given to working party

Date agreed:

Date for review:

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